Office Administration Associate
About the Role: We are looking for an experienced Administration Professional to join the Gore Medical Sales Operations Team. This role requires advanced administrative support skills, solution-oriented thinking, an ability to design and implement process improvements, and collaboration across multiple disciplines and teams.
In this role, you’ll oversee daily office operations and manage administrative tasks, to support the smooth functioning of our facility. We are looking for someone with excellent organizational and communication skills, as well as a commitment to maintaining a positive and efficient workplace.
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Ensure the smooth daily operation of our office facilities, including ordering supplies, coordinating meeting rooms and ensuring equipment is working and well maintained
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Use your administrative expertise to identify areas for process improvement, leveraging digital tools for maximum efficiency. Collaborate with others to align and implement process improvement initiatives
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Anticipate, prioritize and proactively assist with a wide range of administrative tasks: manage calendars, coordinate travel, generate, proofread and distribute correspondence, communications and reports, ensure data and intellectual property confidentiality, maintain databases, prepare and edit presentations, track and file expenses, maintain files (electronic and physical) and answer and direct calls appropriately
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Manage inventory of sales literature and brochures
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Coordinate meetings including logistics support, venue sourcing, audio/visual coordination, travel management
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Adapt to ever-evolving business needs and be able to change direction with optimism and flexibility
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Professionally represent Gore and work effectively as part of a local and global team
Required Qualifications:
- Minimum 3 years of experience in one of the following roles: office manager, facility coordinator, administrative support, executive assistant or customer service
- Advanced knowledge in Microsoft Office including email and calendar management (managing multiple inboxes); demonstrated knowledge in other software and data management tools; ability to learn and implement new tools and technology
- Working knowledge of SharePoint and Microsoft Teams
- Customer service and professionalism: demonstrated ability to maintain confidentiality, discretion, adaptability, and exercise independent judgement
- Communication skills: demonstrated ability to effectively communicate in writing, and verbally both virtually and in-person
- Strategic and proactive administrative support: demonstrated ability to prioritize, solve problems, strategically coordinate and collaborate to meet business needs with high attention to detail, organization and self-direction
- Ability to travel up to 5% of work time to occasionally attend off-site meetings or events
What We Offer: Our success is based on the capability and creativity of our Associates, and we are proud to offer a comprehensive and competitive total rewards program that supports your everyday and helps you build your tomorrow.
We provide benefits that offer choice and flexibility and promote overall well-being. And in keeping with our belief that every Associate should share in the collective success of the enterprise; we provide a distinctive Associate Stock Ownership Plan in each country as well as potential opportunities for “profit-sharing”. Learn more at gore.com/careers/benefits
We believe in the strength of a diverse and inclusive workplace. With diverse perspectives, ideas and experiences, we uncover new possibilities and make a greater impact in the world. We are proud of Associates for building on our rich history of innovation, upholding our values and supporting an inclusive work environment where we treat each other and our external partners with fairness, dignity and respect.
Gore is an equal opportunity employer. We welcome all applications irrespective of race, color, religion, sex, gender, national origin, ancestry, age, status as a qualified individual with a disability, genetic information, pregnancy status, medical condition, marital status, sexual orientation, status as a covered veteran, gender identity and expression, and any other characteristic protected by applicable laws and regulations.
Our Talent Acquisition Team welcomes your questions at gore.com/careers/contact
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About Gore
For 65 years, Gore has improved lives through discovery, product innovation and rewarding careers for Associates. We push the boundaries of what's possible — not just through our products and technologies but also through individual growth and development.